Information for Exhibitors

Exhibition space
Exhibition space is available in Radisson Blu Daugava Hotel Riga.

Place and time
The exhibition will be held at Radisson Blu Daugava Hotel, Riga, Latvia April 8-11, 2021

Construction and dismantling of stands
Stand construction and delivery of goods from 17.00 on April 8, 2021 until 23.00 April 8, 2021. Dismantling of stands and removal of exhibits: from 17:00 till 23:00 on April 11, 2021.

Free admission to the exhibition
All registered participants and registered accompanying persons have free admission to the exhibition.

Open Floor Space Rental

The rental fee for exhibition space (floor only) is €550 per m2 + VAT (21%).

Reduced fee for publishing houses and book stores €400 per m2 + VAT (21%).

Floor space is available in units of a minimum of 6 m2 (3×2 meter). The rental fee excludes stand construction and includes:
— Listing of name in the final program
— 2 free exhibitor badges per 6 m2.

Stand rental including shell scheme stand construction

Exhibitors who do not wish to construct their own stand may order a shell scheme stand construction of an additional charge. Basic shell scheme construction contains: Aluminum frame construction, open ceiling, white MDF wall panels 300 high by 100 cm width, Facial Board with exhibitors name, electricity set-up 500 watt and 6 spotlights of 100 w.

The square meter price including this basic shell scheme stand construction is
€ 650 per m2 + VAT (21%).

Shell Scheme construction for publishing houses and bookstores will cost
€ 500 per m2 + VAT (21%).

Exhibition Manual available on request

Special exhibition manual, containing a list of official contractors, available services, pertinent order forms for audio-visual equipment, parking permits, furniture, labor, flowers, telephone, air, plumbing, electricity, security, booth cleaning, etc., will be sent to exhibiting companies upon request.

Contact us for more specific details about exhibition options.

Terms of Payment

After the enclosed Exhibition Contract is received by the Congress Secretariat, a confirmation, and an invoice for the full payment (100%) will be sent to you. 50% is due to being paid within 3 weeks after receipt.

The balance of the full payment is due and payable before January 10, 2021.

All fees must be paid in Euros (€) by bank transfer to:

Registration Nr. 40008159175
Address: Cesu str. 31, k-3, 4k.t., Riga, LV1012, Latvia
Swedbank, S.W.I.F.T.  HABALV22
IBAN Account: LV09HABA0551028386226

(Please, mention the invoice number in your payment document. Bank charges are the responsibility of the payee and should be paid at source in addition to the basic fees.)

Cancellation or Reduction

Notification of an exhibitor’s decision to cancel or reduce exhibit space must be submitted to the Congress Secretariat in writing.

Exhibition Contacts & Support
Congress Secretariat

The effective date of space cancellation or reduction will be the date on which the Congress Secretariat receives the written notice.

Cancellation Schedule
The organizers shall retain:

  • 10% of the agreed package amount if the cancellation /reduction is made before September 10, 2020
  • 50% of the agreed package amount if the cancellation /reduction is made after September 10, 2021 and before January 10, 2021
  • 100% of the agreed package amount if the cancellation /reduction is made after January 10, 2021